CI Select
  • 19-Apr-2021 to 18-Aug-2021 (CST)
  • Accounting
  • St. Louis, MO, USA
  • Commensurate with Experience.
  • Salary
  • Full Time

Functional Responsibilities:

  • Vendor payables:
    • Properly enter payments into financial systems.
    • Investigate and resolve problems associated with processing of invoices.
    • Correspond with vendors and respond to inquiries.
  • Enters and maintains new vendors into software per system requirements with urgency. Follows up for missing documentation including W9, certificates of insurance, lien waivers, subcontracts, etc.
  • Prepare check registers including matching of invoices and send timely remittances to vendors as appropriate.
  • Invoicing:
  • Completes invoicing for all business units within one business day of receipt.
  • Mails or emails invoices for customers, as required.
  • Sends customer feedback surveys at completion of project.
  • Prepares the backlog exceptions report monthly.
  • Customer payment application and deposits:
    • Applies ACH and/or wire transfer payments, credit card payments, cash, and paper checks. Makes bank deposits daily.
  • Ensures accurate reconciliation of deposit and payment application daily.
  • Files check stubs and payment remittances.
  • Researches and processes charge backs, returns, and bad checks.
  • Researches and processes customer claims of invoice payment.
  • Contacts payee for information when remittance information is unclear.
  • Creates and maintains all customer write-offs.
  • Collections:
  • Answers accounts receivable phone inquiries with professionalism and follows up to requests timely.
  • Calls and/or mails correspondence to customers as necessary in order to update accounts.
  • Creates and updates accounts receivable aging report on a weekly basis by contacting past due clients for anticipated payment dates.
  • Follows up on missing deposit payments weekly.
  • Reviews and complies with Contractor paperwork. This includes generating required lien and material waivers.
  • Enters new customers into software per system requirements and with urgency. Follows up for missing documentation.
  • Assists with related special projects and reporting/research, as required.

Knowledge/Skills/Attribute/Behaviors Needed:

  • Intermediate Microsoft Excel Skills
  • Analytical - collects and researches data; uses intuition and experience to complement data.
  • Exercises initiative in completing tasks and making process improvements.
  • Project Management - effectively managing tasks and timelines.
  • Customer Service - responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
  • Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Maintains professionalism and positivity in correspondence and proactive communication with clients and team members.
  • Maintains utmost confidentiality in regards to proprietary company information.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Prioritizes and maintains a sense of urgency in completing tasks and meeting deadlines.
  • Adherence to all company policies and rules.
  • Ability to bend, reach and lift up to 20 lbs.
CI Select
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