Accounting Coordinator

Functional Responsibilities:

Vendor payables:

• • Properly enter payments into financial systems.
  • Investigate and resolve problems associated with processing of invoices.
  • Correspond with vendors and respond to inquiries.

• Enters and maintains new vendors into software per system requirements with urgency. Follows up for missing documentation including W9, certificates of insurance, lien waivers, subcontracts, etc.
• Prepare check registers including matching of invoices and send timely remittances to vendors as appropriate.

Invoicing:

• Completes invoicing for all business units within one business day of receipt.
• Mails or emails invoices for customers, as required.
• Customer payment application and deposits:
  • Applies ACH and/or wire transfer payments, credit card payments, cash, and paper checks. Makes bank deposits daily.
• Ensures accurate reconciliation of deposit and payment application daily.
• Files check stubs and payment remittances.
• Researches and processes charge backs, returns, and bad checks.
• Researches and processes customer claims of invoice payment.
• Contacts payee for information when remittance information is unclear.
• Creates and maintains all customer write-offs.

Collections:

• Answers accounts receivable phone inquiries with professionalism and follows up to requests timely.
• Calls and/or mails correspondence to customers as necessary in order to update accounts.
• Creates and updates accounts receivable aging report on a weekly basis by contacting past due clients for anticipated payment dates.
• Follows up on missing deposit payments weekly.
• Reviews and complies with Contractor paperwork. This includes generating required lien and material waivers.
• Enters new customers into software per system requirements and with urgency. Follows up for missing documentation.
• Assists with related special projects and reporting/research, as required.

Knowledge/Skills/Attribute/Behaviors Needed:

• Intermediate Microsoft Excel Skills
• Analytical - collects and researches data; uses intuition and experience to complement data.
• Exercises initiative in completing tasks and making process improvements.
• Project Management - effectively managing tasks and timelines.
• Customer Service - responds promptly to customer needs; responds to requests for service and assistance; meets commitments.
• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Maintains professionalism and positivity in correspondence and proactive communication with clients and team members.
• Maintains utmost confidentiality in regards to proprietary company information.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Prioritizes and maintains a sense of urgency in completing tasks and meeting deadlines.
• Adherence to all company policies and rules.
• Ability to bend, reach and lift up to 20 lbs.

Current Openings for Accounting Coordinator Jobs at CI Select